Codes

Queensland Cancellation Codes - an article by High Campbell in Philately in Australia September 1985, pp. 67 - 71

In my book, Queensland Cancellations and Other Postal Markings, 1860-1913, mention is made of the letter and numeral codes found incorporated in various date-stamps and duplexes of Brisbane from about 1864 to about the end of the century. However, no serious attempt was made to explain these, nor was any reference made to the codes used at other post offices in the larger country towns or the Brisbane suburbs. As nothing has been discovered in the archives referring to them, to a certain extent we have to rely on guesswork, but the practices in other Australian Colonies may help to some extent.

Works consulted
To try to find out how codes worked in other Colonies, I consulted the following: 

Postmarks of New South Wales, by R. Tobin (Richard C. Peck, 1983), pp. 22-32.

South Australia: The Squared Circle Cancellations, by Donald G. Cox (Hawthorn Press, 1975), Introduction and main tabulation.

Tasmania: The Postal History and Postal Markings, Part II, by John Avery, P. B. Edwards, O. G. Ingles and J. R. W. Purves (The Royal Philatelic Society of Victoria, 1975), Chapter VI.

The Cancellations of Melbourne, 1861-1912, by D. G. Davies and G. R. Linfield in collaboration with J. R. W. Purves (The Royal Philatelic Society, London, 1980), Section 1.

Code Letters used by Victorian Post Offices, by G. T. White (Philately from Australia, June 1981, pp. 39-41).

Postage Stamps and Postal History of Western Australia, by Mogens Juhl, Vol. III (Mogens Juhl, 1983), Chapters 20 and 30.

Victoria
The amount of information on codes varies in these references, and in some cases, I am afraid, the information given is misleading. However, the most informative and authoritative is the Davies and Linfield work on Melbourne, as they cite archival evidence to back up their conclusions. In this work the authors deal only with the marks applied as cancellations on mail originating in Melbourne, which consisted of duplex cancellations from 1861 to 1895, and circular date-stamps from 1895 to 1912; they do not deal with the date-stamps used as back-stamps on arrival or transit mail in the first period, except a few which were later used as cancelling stamps. As a matter of fact these too were coded.

The cancelling stamps used at Melbourne (both duplex and single) incorporated both numbers and letters, the numbers being fixed, and the letters moveable (memorandum of 19/7/66). That the letters represented a time code is without any doubt, owing to the archival evidence. There had been a six-letter system in use from the beginning of 1854, but this was replaced by a twelve-letter system in July, 1861, when the duplex was introduced; three other letters were added later. No archival information has been found to explain the meaning of the numbers found in conjunction with the letters, but the authors suggest that they probably indicated the particular shift or rota to which the handstamp was assigned in the sorting office; up to 1895 25 different numbers had been used, but no more than 22 were in use at any one time.

According to Geoff White's article in Philately from Australia, Ballarat, Bendigo and Geelong, as well as some other post offices, used the same letter code as Melbourne, or one very similar, while other offices used a more simplified system. In fact, in some cases the use of the letter code, and the numbers, seems to have been very erratic and spasmodic. This article deals only with the duplex cancellers used as departure stamps.

New South Wales
The use of codes in New South Wales was apparently not nearly so extensive as in Victoria. Duplex cancellers were introduced at the Sydney G.P.O. as early as 1857, and these incorporated code symbols, but there is not very much archival information about them, as they were evidently ordered privately as required by the Postmaster-General. They were not subject to public tender as were the obliterators and date-stamps required for other post offices. Duplex cancellers were not introduced in other post offices until 1877 at the earliest, and they are specifically mentioned in the Tender documents when these were called for in the Gazette of 7 June, 1878, in which, inter alia, 10 Hardened Steel Date Stamps (double), with Obliterator attached, were called for. In these first country and suburban duplexes provision was made for the insertion of a code symbol, and some of the post offices to which they were allotted did make use of the facility. Both letters and numbers were used, but not together as in Victoria a post office that used letters did not use numbers, and vice versa. In each case the codes were very simple, as only the letters A, B and C, and numbers 1 to 4 are known. Mr. Tobin says that it is fairly. certain that these were used to indicate a particular mail despatch each day. Some larger offices used up to No. 8 in a letter type of duplex, but in 1884 actual time slugs. began to be introduced into the duplexes. A few post offices continued to use letter or figure codes after the other duplex users were showing the time, but this was not the norm. There is no doubt, therefore, that in New South Wales both letters and figures were used in codes in some way connected with time.

South Australia
In South Australia the early date-stamps used at the G.P.O. in Adelaide, as well as the few duplexes used there, contained codes, both letters and numbers, but not together. In addition, a few of the early date-stamps used at some of the busier offices used figure codes. I do not know how the codes at the G.P.O. worked, but if we can go by the figure code found in many of the "squared circle" cancellers, the figures in some of the circular date-stamps that preceded them are most likely connected with time. Donald Cox refers to the figures found in the "Squared circles" as time markings. They could well indicate, like those in New South Wales, a particular mail despatch.

Tasmania
In Tasmania, the first Hobart duplexes were similar to those of Melbourne, but with "TASMANIA" instead of "VICTORIA" in the obliterator portion, and undoubtedly were made by the same manufacturer; like the Melbourne ones, the Hobart duplexes incorporated a combination of figure and letter, but being a much smaller G.P.O., the figures were confined to 1, 2 and 3. The authors of Tasmania Part II were aware that the letters in the Melbourne duplexes represented a time code, but for reasons that they believed compelling, they concluded that the letters in the Hobart duplexes did not, but possibly individual postal clerks. At one time I was also of that opinion, but I now firmly believe that the Hobart letters, like the Melbourne ones, represented a time code. Is it a coincidence that the letters found in the Hobart duplexes, A, D, H, K, L, O, S and T are the first eight letters of the second Melbourne time code? Later duplexes and contemporary date-stamps also contained a similar letter code, but in the single date-stamps that replaced the duplexes as departure markings in the early 1900's, another two letters from the Victorian list, V and Y, were added. Is it again coincidence that the date-stamps- incorporating these ten letters were replaced by date-stamps with indications of time of which ten different are known? These are not actual times, of course, but termini ad quem, so they are in a sense a sort of code themselves. Anyhow, I think there is enough circumstantial evidence to support the theory that the letters in the Hobart duplexes and date-stamps represent a time code. The duplexes and early date-stamps: used at Launceston and Zeehan, and the early date-stamps used at Strahan, incorporated the first eight letters used at Hobart; Zeehan later added V, and Strahan appears to have used V instead of T. The authors of Part II also report a solitary case of V (inverted) for Launceston, but this could possibly be an A where the cross-bar did not register. They still opt for the letters being allotted to individual clerks, but from what we have learned to date that possibility seems very unlikely. A further argument against it is that if a maximum of ten letters was enough for Hobart, it is extremely unlikely that there would have been eight or nine different clerks on stamping duty at the three smaller offices, even though we know that Zeehan and Strahan were then very much busier than they are today. I would say that a time code was involved in these cases also.

Western Australia
The first duplex used at Perth evidently came from the same stable as the Melbourne and Hobart ones, incorporating "1 A" in the date-stamp and "WEST/AUSTRALIA" in the obliterator; it was introduced in 1870, but the code system evidently did not find favour in Western Australia at that time, as no other figures or letters are known for this duplex, and it was withdrawn late in 1873. Mogens Juhl makes a mistake about the codes used in Victoria, as he says that there the figure stood for the mail and the letter for the clerk, but as Davies and Linfield have shown, this was not so. Codes were introduced in 1886 in Perth duplexes, and later in duplexes used at some other post offices. These were figure codes, but as Mogens Juhl does not consider these of any philatelic importance, he does not say what the figure code was at the various post offices concerned. They probably represent mail despatches, and certainly would have something to do with time, as they were replaced by others showing explicit expressions of time. If Juhl had realised this, I wonder if he would have placed more importance on the codes. I suppose it depends on what one finds interesting, as Mogens goes into rather minute detail in distinguishing between different implements of the same type used at the same office.

Having picked other people's brains in relation to codes used in the other Australian Colonies as far as possible, I now turn what I have learned to the problem of the codes used in Queensland. It did not take me long to realise that this was a much more complicated problem, as here we have both figures and letters, not in conjunction with each other in the same implement, but separately, and evidently for the same purpose; further, the letters are found both as capitals and as lower- case italics.

Brisbane
Codes were not used in the first date-stamps and duplex used at Brisbane, but were evidently introduced about 1865 (my first date is MY 19, 65), and at first capital letters were used in a simple code: A, B, C, D; this seems to have been used for both departure and arrival or transit stamps. Sometime in 1867 there appears to have been a radical change, as from then on a number code was used on departure mail and a lower-case italic letter code on arrival or transit mail, though occasional exceptions to this rule can be found. The numbers used in the first type in which they are found ran from I to 10, but it seems that when they were first introduced, they went up only to 4 or 5, later extended to 7 or 8, and finally to 10; that the figures were movable, and not fixed as in the Melbourne duplexes is shown by the fact that "10" is known both right way up and inverted. Of the lower-case italics, only four letters are known; a, what is evidently intended as b, c and d; the b is unlike the italic b used by any of the printers of Philately from Australia, Hawthorn Press, Advocate Press, or Brown Prior & Anderson, but is more like an italic v. In at least one type, the d can be found inverted, so appears as p. The use of lower-case italics appears to have ceased about 1873, after which the use of roman capitals for arrival or transit mail became the norm. A to D were used up to 1876, when E, F and H were added; after that, things begin to get a bit complicated, since from about 1884 to when time slugs began to be introduced into date-stamps, 22 letters were in use.

The date-stamps in which they are found were mostly intended for use on arrival or departure mail, but two types, the "Squared circles" (1883-1891) and the "framed, with asterisks" (1889-1896) were definitely used on departure mail. The numeral codes used particularly in the duplexes, are also hard to explain, as from about 1886 the numbers run from 1 to 36. These facts suggest that the time codes (if, as I believe, both series were time codes) used at Brisbane were much more extensive than those used at Melbourne, where no more than 15 letters were ever used. That there might have been a very sophisticated time-code system in operation in Brisbane is rather suggested by the fact that, although I have not collected Brisbane markings as such, I have been able to find, in my own collection and the illustrations in my book, 22 different time indications amongst the Brisbane markings that replaced those with letter or numeral codes - it will be recalled that in the corresponding markings for Hobart, which have been very much more thoroughly researched, only ten time indications have been found. I have not been able to discover, however, the inter-relationship between the letter code, with 22 symbols, and the numeral code, with 36. The problem is not made any easier by the octagonal date-stamps, in which the numbers incorporated do not seem to fit into any time scheme. Those with "H" or "T" have numerals from 1 to 9, but those with "X" run only to 7, and those with "O" to 5 only; there would seem to be some connection between the numbers and the volume of mail in each category.

Queensland
The use of codes in Queensland was not confined to Brisbane, but extended to the larger country offices and some of the suburban ones. In large offices the usage could cover both duplexes and single date-stamps, and often to more than one of each. In the following list, which covers only what I have in my own collection, I merely show the various codes I have, without detailing the various types in which they are found. In some cases the use of codes is sporadic, so the same type can be found with or without them. They are, of course, all types that came into use before time indications were introduced into date-stamps.

ALBION. Codes A, C, D. BOWEN, Code A.

BUNDABERG, Codes, A, B.

(Duplex). Codes 1, 5, 6, 7, 8, 9, 10, 11, 12, 13.

CAIRNS. Codes B, C.

CHARTERS TOWERS. (Duplex). Codes 1, 11. CHILDERS. Code ZA.

COOKTOWN. Code A, Code 1.

DALBY. Code C.

EMERALD. Code P.

GYMPIE. Codes C, D, E.

INGLEWOOD. Code B.

IPSWICH. Code a. Codes A, B.

MACKAY, Code D.

MARYBOROUGH. Codes A, F, G. Codes 1, 3, 9. (Duplex). Codes E, H. (Duplex). Codes 1, 3, 4 (inverted), 6, 9, 11.

OAKEY. Code C,

PARLIAMENT HOUSE. Code A

PETRIE TERRACE. Code C. REDHILL Code A.

ROCKHAMPTON. Codes A, B, E, F. Codes a, d (inverted), e, f. Codes 5, 6. (Duplex). Codes 1, 2, 4, 6, 11.. (Duplex), Code A.

ROMA, Code A.

SANDGATE. Codes D, G.

SOUTH BRISBANE. Code B.

TOOWOOMBA. Codes 1, 2. Codes A, B, C, D, D (inverted). (Duplex). Codes 1, 6, 7.1

TOWNSVILLE. Codes A, C. Codes 1, 3, 4, 5, 6, 7. (Duplex). Codes 1, 2, 4, 6, 7, 10, 11, 19, 24.

WARWICK. Codes a, e. Codes B (inverted), D. Codes 6, 9.

WOOLLOONGABBA. Codes C, D, E.

Here, I have just listed what I have, and make no attempt to elucidate the codes. That they were expressions of time, however, I consider probable. Possibly it does not matter very much, and maybe Mogens Juhl is right in considering that the matter is not of any great importance. I myself have no intention of chasing after every possible variation, but it would be rather nice to know what the various symbols stood for, in the Brisbane marks particularly, as we do for the Melbourne duplexes.








In the case of Queensland the codes were time based as per this postal regulations of 1892, the excerpt on use of the date stamp. Especially useful for large offices like Brisbane, is no. 33, explaining that the codes are time related.

How index figures to be used.

33. When a stamp is fitted with index figures or letters, care must be taken to change the figure or letter punctually, and take an impression in the book. The use of the index figure or letter is to indicate the mail by which a letter is sent or received, and the figure or letter should be altered immediately after the receipt or closing of a mail 

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